Using Battle Ground Community Library Meeting Room

The Battle Ground Community Library has one meeting room available for public use called the Meyer Memorial Trust Community Meeting Room (approximate capacity 48). Please review the Equipment and Set-up descriptions below to determine whether the Meyer Room will suit your needs. You may request a reservation for your group during regular library hours when the room is not in use. Please read the information below completely before submitting your request for a reservation.

Guidelines

  • Your meeting or event must be open to the public. You may not charge admission to your event.
  • No products or services may be advertised or sold. With prior Library approval, an exception may be made for the sale of books, art or recordings directly related to the program.
  • Event notices, posters and fliers may not imply that the Library endorses or sponsors your event.
  • Please do not advertise your event until you have received written approval of your reservation.
  • When publicizing your event, please refer to the location as “Battle Ground Community Library.”
  • Food and beverages are allowed in the Library’s meeting room. The Library may assess a charge for damage or extra cleaning.
  • No smoking or vaping is allowed on Library premises.
  • No alcohol is allowed without special approval from the Executive Director. See the Meeting Space Usage Policy for details.
  • Users must check in at the service desk when arriving for a reservation.
  • Your reservation time (booked on the ½ hour) must include the time needed to set-up, clean, and reset the room. Allow approximately 30 minutes for 2 people to set and reset tables, arrange chairs and remove trash and debris if necessary. The space must be returned to pre-event condition after your event is complete.
  • Users are responsible for monitoring any accompanying children. Children may not be left unattended in the Library.

Equipment and Set-up

  • There are 48 chairs and 8 tables available for your use. Users may use the pull-down screen and ceiling-mounted digital projector, but no staff assistance is available.
  • Users may bring in their own projection equipment and will have access to the wireless internet network.
  • There is a kitchenette with sink, microwave, and small refrigerator. These may only be used during the time scheduled for the events and only as a prep kitchen for serving already-prepared food.

Reservations

  • Reservations may be made up to eight weeks prior to the event and no less than 48 hours in advance. Exceptions may be made based on availability.
  • Due to the heavy demand for the Meyer Room, we can only accept one reservation at a time per organization or individual and no standing or regularly recurring reservations will be booked. Consecutive day events are allowed.
  • All reservation requests will be reviewed and the applicant notified of the Library’s room use decision within seven (7) days of receipt of the application below.
  • When cancelling a reservation, please give the Library at least 24-hour notice.
  • The library will make every effort to honor reservations barring any unforeseen circumstances.

Request a Reservation

*Please do not use this form to request a reservation less than 48 hours in advance. We may not have time to respond.

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attendees (no more than 50)
Enter a valid email address to receive a copy of your submission in your inbox.
I understand that the use of this room is a service offered by the Fort Vancouver Regional Library District and have read the Meeting Space Usage Policy and agree to its terms. I further understand that library staff is not available to assist me with setting up, troubleshooting, providing equipment not on the above list, or promoting my event/meeting.