Using White Salmon Valley Community Library Meeting Room

The White Salmon Valley Community Library has one meeting room available for public use called the Sprint/Baker Gallery (approximate capacity 75). Please review the Equipment and Set-up descriptions below to determine whether the room will suit your needs. You may request a reservation for your group when the room is not in use. Before and after regular library hours use is available on a limited basis. Please read the information below completely before submitting your request for a reservation.

Guidelines

  • Your meeting or event must be open to the public.
  • You may not charge admission to your event.
  • No products or services may be advertised or sold. With prior Library approval, an exception may be made for the sale of books, art or recordings directly related to a program held in collaboration with the library.
  • Please do not advertise your event until you have received approval of your reservation from library staff.
  • When publicizing your event, please refer to the location as “White Salmon Valley Community Library.”
  • Event notices, posters and fliers may not imply that the Library endorses or sponsors the event.
  • Food and beverages are allowed in the Library’s meeting room.
  • No smoking or vaping is allowed on Library premises.
  • No alcohol is allowed without special approval from the Executive Director. See the Meeting Space Usage Policy for details.
  • Your reservation time (booked on the ½ hour) must include the time needed to set-up, clean, and reset the room. Allow approximately 30 minutes for 2 people to set and reset tables, arrange chairs and remove trash and debris if necessary. The space must be returned to pre-event condition after your event is complete.
  • The Library may assess a charge for damage or extra cleaning.
  • You are responsible for monitoring any accompanying children. Children may not be left unattended in the Library.

Equipment and Set-up

  • There are 75 chairs and eight (8) tables available for your use. A pull-down screen and ceiling-mounted digital projector are available for use; however the library does not have staff available to provide assistance.
  • Users may also bring in their own projection equipment and will have access to the wireless Internet network.
  • There is a kitchen with sink, microwave, oven, refrigerator and dishwasher. These may only be used during the time scheduled for the event and only as a prep kitchen for serving already-prepared food.

Reservations

  • Reservations may be requested up to eight (8) weeks prior to the event and no less than 48 hours in advance. Exceptions may be made based on availability.
  • Due to the heavy demand for the Sprint/Baker Gallery, we can only accept one reservation at a time per organization or individual and no standing or regularly recurring reservations will be booked. Consecutive day events are allowed.
  • All reservation requests will be reviewed and the applicant notified of the Library’s room use decision within seven (7) days of receipt of the application below.
  • When cancelling a reservation, please give the Library at least 24-hour notice.
  • The library will make every effort to honor reservations barring any unforeseen circumstances.

Request a Reservation

***Please do not use this form to request a reservation less than 48 hours in advance. We may not have time to respond.***

:
:
:

*If you are requesting the room outside of regular library hours, Mon, Wed, Thu, Fri 10-6, Tue 10-8, or Sat 9-5, please plan to pick up a room key during those hours on the day of or before your event.

attendees